Total Energies - JHB
HSSE
To effectively manage and minimize HSE risk within area of responsibility by ensuring: Compliance with all HSE Policies, rules, guideline and legal requirements. Promotion of safe working environment and positively contributing to the company HSE KPIs and risk reduction strategies. That HSE competency requirements are identified & enforced within area of responsibility.
As an Administration Assistant you must possess the following:
Matrix
Activities
As an Administration Assistant you would be responsible for the following:
STRATEGY
Control reception – ensure that all visitors have signed in, are alcohol tested and are announced by phone.
All sales documentation (delivery notes) to be checked for accuracy and compliance to policies.
All return trips to be checked and balanced to loaded volumes.
Capture delivery information on SSAM, split and file numerically.
Keep track to ensure all retained quantities are accounted for.
Check and control gains and losses on trip sheets.
Check and sign for all deliveries made to reception, eg Courier and stationery deliveries.
Keep serial control of all manual documents up to date.
Submit batches of documents for scanning to Metro file.
Attend to POD requests received by the Terminal
Export SAM for balancing purposes with transporters.
Assist with capturing as and when required
Perform any other duties as reasonably requested by Office Supervisor or Terminal Manager.
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